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Print - how do I print and edit my survey?

Karl -

You may need to print your online survey for a number of reasons. For example, you might want to share the details of your survey internally, or there may be a need to edit the survey in preparation for a print campaign.

This article is split into two sections:

  1. Printing your survey
  2. Editing a survey in Microsoft Word

 

Printing your survey

Printing an online survey is easily achieved from the dashboard. Firstly, click the link on the right-hand side of the dashboard titled 'Print Survey':

Consultation dashboard with Print survey function circled


You will then see a page like this:

The rendered survey in a printable format

You are now looking at a 'print friendly' version of your online survey, which may include the ability to print as a PDF (depending on the Adobe software installed on your computer). A print version of the survey could potentially be used to gather responses, but you may wish to edit it further to include any additional information or specific branding.

You can print the resulting pages from directly within your web browser in the normal way you would print any webpage. Usually you would choose 'Print' from the File menu at the top of the screen. This will automatically remove all the menus and online references which are not applicable to a printed version of the survey.

Please see the attached file 'Citizen Space - Print Survey.pdf' for an example of a what a survey will look like when printed directly from the Citizen Space dashboard.

Note: Web browsers tend to produce different results when printing web pages. If you are having trouble printing a survey on your browser, trying a different browser can sometimes help.

 

Editing a survey in Microsoft Word

Once you have exported your survey to PDF in Citizen Space, it is possible to convert the PDF and prepare it for further editing in Microsoft Word.  

This requires additional software - Citizen Space will not automatically convert the PDF to Word for you.

Exporting the PDF to Word will allow you to add specific details to the survey which may be relevant for people wishing to complete it by hand, such as a return address. You could also add further design and branding to the survey, such as a cover sheet and additional imagery.

To achieve this, the survey first needs to be converted to a PDF document.  This is easily achieved if you're using Google Chrome as your web browser.

 

Exporting a PDF in Google Chrome

  • As above, click the 'Print Survey' link on the dashboard. Right click list of options in Chrome
  • You'll then need to change the settings so Chrome creates a PDF instead of sending the document to print:
    Changing the printing options with the Change button under Local destinations 
  • Select 'Save as PDF' from the options:
    Selecting the Save as PDF option under Local destinations list 
  • Click 'Save' and you'll be asked to specify a location on your hard drive to save the file to.

Convert PDF to Microsoft Word .doc file

Once you have a PDF copy of your online survey, it's time to convert it into a document that can be opened in Microsoft Word. Please see the attached file 'Citizen Space - Print Survey.docx' for an example Word file which can be edited.

This needs to be done using tools that are not included in Citizen Space. There are a number of online tools that help you to do this - some are paid for, some are free. Please note that these are third party sites and you should do your own checks as to whether they are appropriate for your organisations needs before using them. Delib does not provide support for the suggested tools so please contact the vendor if you run into any problems.

Adobe ExportPDF Adobe offer a monthly relatively in-expensive (£1.77 a month - May 2019) paid-for online service called ExportPDF which allows you to convert your PDF file into a number of different formats which can be read by a word processor such as Microsoft Word. This is the most reliable way to convert your PDF files without costing the earth.

Small PDF This site quickly and easily converts PDF's to Word documents.

PDF to Word

Another free alternative to ExportPDF is Nitro PDF's online service, PDF to Word.  Although the same output can be achieved, there are limited export options and the service can often get very busy, which can add a considerable amount of time to the export process.