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Private activities - how do I set up a private activity?

Support -

What are private activities, and what can they be used for?

Private activities are not publicly searchable and do not feature in the forthcoming, open and closed lists of activities on the Citizen Space site homepage. They are given an 'obfuscated' URL which you will need to share with your intended audience in order for them to be able to find and access the activity.

Private activities can be used to consult or engage with specific audiences, rather than the wider public, without that activity being publicly visible - such as engaging with your staff on internal issues. 

For example:

  • employee satisfaction or other internal surveys
  • consulting specific stakeholder groups
  • engaging with citizen panel groups

How do I set up a private activity?

1. To create a private activity, first add a Citizen Space activity as usual.

2. From the dashboard, select option 1. Edit Activity Details

3. On the Edit Activity Details page there is a private activity section with a checkbox option to Make this activity private. Select the checkbox and scroll down to the bottom of the page to Save.

Once an activity is made private, the pathname (the last part of the URL) becomes alpha-numeric, and the activity will not be searchable on either the public homepage or in search engines.

It's worth knowing that you will not be able to edit this last part of the URL as you would normally.

A private consultation can only be found in searches by administrators. Other users can be given a difficult to guess URL. Private consultation URLs cannot be changed

How do I share my private activity?

Once you have set up your private activity using the steps provided, copy the URL from the Edit Activity Details page. You can then e.g. share the URL on your intranet or email the URL out to your intended audience.

Alternatively, when you publish your private activity the URL will be provided at the top of the dashboard for you to copy and share with your intended audience.

when a consultation is published, the URL of the consultation is shown on the dashboard above option 1. Edit consultation details and it says Private URL next to it

Please note: private activities are not password-protected, nor will they ensure that only a certain group of people will respond to the activity. 

Can I clone a private activity?

Yes - private activities can be cloned. However, the private setting will not have been carried through to the new clone, so you will need to ensure that the new clone has been set to private (by following the instructions above in this article) if you wish for the new clone to also be published as a private activity. See this article for more information about cloning activities.

See also:

How do I find my private activities?

How do I make an existing activity private?