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PDF reports - how do I create a PDF report of the results of my consultation?

Support -

This feature is currently in Beta: it includes a known issue with report generation.


Citizen Space can create a PDF summary report of your results, including aggregate numeric data and charts from the responses received. All data is anonymous so this report is useful for publishing straight to the web. You can request a PDF summary report at any time, even while your consultation is still open.

There's more information about what is included in the report in this article

To create one of these PDF summary reports, follow these steps:

Step 1

On the consultation dashboard, click on the 'Request summary report' link which can be found below the 'Responses to this Consultation' header.

Responses to this consultation section with request summary report link highlighted

 

When you request a report, you are shown a message asking you to return to the dashboard a few minutes later to download your generated report. Reports may take a while to generate, especially for consultations with a large number of questions or responses. For this reason, reports are generated ʻin the backgroundʼ and do not restrict the functionality of Citizen Space.

KNOWN ISSUE WITH BETA VERSION: if the report hasn't appeared more than 15 minutes after you have requested it, email the team at support@delib.net and we will fix it for you.


Step 2

When the report is ready a 'Download summary report' link will appear in the 'Responses to this Consultation' section when your PDF summary report is ready.

Responses to this consultation section with download summary report pdf highlighted 

You can then download the report PDF for your department's use or share it with respondents by adding it to the results page.

NB: If the consultation is still open when the when the report is generated, an interim report is created. A note is included at the top to make it clear that the results may be subject to change before the consultation closes. The footer of each page also includes the words “Interim Report”.

 

Individual response PDF reports

You can also download a PDF copy of individual responses.  This is identical to the PDF receipt downloaded by respondents on submission of their response.

Individual_response_download.png

 

The PDF receipt is available to all respondents when they enter an email address either in the survey or at the end of the survey after they submit their response. Being able to download a PDF copy of an individuals' response includes the following benefits:

  • Enables administrators to view an individuals' response in a 'clean' format. If you have a key responder, whose response you would like to print and review, this can be especially useful.
  • If a respondent ever re-requests a copy of their response then this is available for you to send to them.
  • Administrators can have a like-for-like copy of an individuals' response.

 

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