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PDFs - how can I use the PDF document embedder to add PDF documents to my consultation?

Rowena Farr -

Citizen Space includes a PDF document embedder which can be accessed from the rich text (or WYSIWYG) editor from any consultation. This provides in-built document display functionality within the application for PDF documents. It is also possible to use a third-party document viewer such as Google Viewer to embed documents.

Where can I use this functionality?

The document embedder can be used anywhere there is a rich text editor available. This includes the consultation overview page and within the survey questions themselves. A great way of ensuring that consultations are interesting and engaging is to include documents between the actual consultation questions themselves. This can be achieved through the addition of an 'additional text' component or alternatively a 'fact bank'. Documents embedded between a question and the answer component can for example, provide useful context for respondents.

How do I upload a document into my rich text editor?

The first thing you need to do is upload your document to Citizen Space's document library.  This is done by clicking the 'document viewer' icon when using any rich text editor within the app:

image showing WYSIWYG text editor with document viewer icon highlighted


This will bring up another window:


image showing the PDF embed popup


Click the 'Upload' tab and then select 'Choose file' just below it.  You'll need to browse to the file on your computer.  Once you've found it, click on 'Send it to the Server'.  Click 'OK', and the document will now be included in the page that you were editing.

image showing the PDF embed popup once a document has been selected


Is there anything else I need to do?

In order to ensure an alternative option for downloading the document is available, it is recommend to provide a 'download this document' link. In order to do this, you'll need to copy the URL for the document and include this beneath the document itself. The document link is available from the 'Link Info' tab where you can see the URL that has been created for your document:

How does the document embedder work?

The embedder uses either Adobe Reader or the pdf reader built into the user's browser to display the document. If the browser doesn’t support PDF embedding, it will automatically show you a link to download the document.

Does the embedder include a scroll bar and zoom functionality?

This depends on the browser you are using to view the document. Most modern browsers will display a scroll bar and zoom functionality as available. Adobe Reader doesn't tend to include grab buttons as standard.