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Filtering - what can I filter responses by?

Katherine Rooney -

We have an article that covers how to apply filters  - read that one if you would like more detail about how to apply filters to your consultation responses. This article lists the different things you can filter by.

 Responses can be filtered by the following:

  • You can filter your responses by one or more of the answer options to a question with a quantitative answer component. 

For example, if you have a question with response options of 'Yes', 'No' or 'Don't know', you can apply a filter to enable you to see only the responses that answered 'Yes', or 'No' or 'Don't know', or a combination of those.

  • You can filter by 'not answered'. 

If you select 'not answered' in the 'Filter Responses by question' section, this enables you to only see the responses for those that didn't answer. From here you can select the coloured bar in the chart and that will take you to a list of the full responses for those who did not answer the question selected. 

  • You can filter by tags.

Once any tags have been applied to a question, these can be used to filter responses.

Filter stack on Responses by Question page showing current filters with 'Partner' and 'Policy influencer' tag boxes checked. Screenshot.

Responses by Question page showing chart view on current filters with 'Partner' and 'Policy influencer' tags. Screenshot.

  • You can filter using a keyword search in your analyst notes. 

Once any analyst notes have been applied to a question, these can be used to filter responses by keyword search.

  • You can filter by whether a file upload answer component has been answered or not (and therefore if a response has a file uploaded to it or not). 

For example, a filter can be applied to show only responses with or without files uploaded. A more in depth use case might be to apply a number of filters to narrow responses right down, and then view any files uploaded. The screenshot below will enable analysts to easily access any uploaded files for respondents who have said that they are interested in developing a site for residential purposes only. 

Filter stack on Responses by Question page showing mulitple filters applied with 'File upload' filter dropdown with 'Is answered' selected. Screenshot.

  • You can filter by Response ID. 

If you know the Response ID, or part of it, you can use the keyword search to find that response.

Filter stack on Responses by Question page showing Response ID keyword search field with example response ID inputted. Screenshot.

  • You can filter by whether a response has been analysed or not:

Filter stack on Responses by Question page showing 'Analysed' checkboxes, with 'Yes' selected. Screenshot.